RULES
Of
SNATTA West Bengal Circle
w.e.f. 14-02-2013
PREFACE
SNATTA WBTC feels the necessity to constitute some rules in addition to the constitution of SNATTA to run its function very smooth and make it more procedural and systematic. SNATTA WB feels its compactness is to be increased as a drastic changes in BSNL will come which may have serious impact on the DRTTAs as well as the BSNL recruited employees. Hence need aroused to concrete our base. The rules are narrated in the common meaning. The rules are described in 10 chapters. The draft of constitution will be in force w.e.f. 14 th FEBRUARY 2013.
This draft is prepared by
Amit Khan
of Krishnagar SSA
at the time when he is Circle Secretary of SNATTA/WBTC.
CONTENTS
Chapter 1) Meaning of member of snatta………………………page >…04Chapter2) Responsibility of the member………………………...page>…..04
Chapter3) Circle body and Divisional Body meaning and election procedure and approval authority and tenure and provision of core committee…………………………………………………………………….page>…..04
Chapter4) Circle executive committee office bearer and Divisional executive committee office bearer responsibility and delegation of Power…………………………………………………………………………..page>……05
Chapter5) Fund collection and management and audit of both Circle and Divisional level………………………………………………….................................page>……08
Chapter6) Misconduct/misbehavior/irresponsive attitude/sabotage/any other harmful activities against the interest of snatta…………………………………………………………………………….page>……09
Chapter 7) Misconduct: steps against members and authority for it………………………………………………………………………….. ………page>……09
Chapter8) Provision of any other committee…………. ………….page>…..10
Chapter 9) Activity of Circle level and Divisional level…………page>….10
Chapter 10)Alteration/ammendment/addition of the rule… …page>….10
EXPLANATION of rules
Chapter1) Meaning of member of snatta:Member of snatta means who are direct recruited TTAs and who will abide by the rules of snatta and instruction of its office bearer and who are honest in nature, cordial to SNATTA,co-operative to our members and who are devoted to save interest of SNATTA & BSNL and by the by have accepted the need of SNATTA by filling up the forms of SNATTA.
Chapter2)responsibility of members:
Responsibilities of individual members are to carry out the instruction of the office bearer and abide by the rule of SNATTA and to save the every interest of SNATTA and to be responsive to the authority and to save prestige of BSNL. No individual member is allowed to have movement. They have to go through SNATTA procedure.
Chapter3)Circle body and Divisional Body and election procedure and approval authority and tenure and provision of core committee:
The Circle executive Committee includes the elected office bearer in a number of minimum of 11(eleven) members including the following posts as below:
a)Circle President, b) Vice president, c) Circle Secretary d) Asstt Circle secretary e) organizing Secretary f)Auditor g) treasurer h) Asstt treasurer i) Executive member
The Circle executive committee should be elected/selected either in General meeting or Conference in Circle level with acceptance of majority among the present members in the presence of CHQ or its written representative. The Committee will be approved by General secretary, CHQ only after the proposal of CC. the Circle body will only be dismissed if having less than 50 percent confidence of the members and if body found inactive as assumed by GS after recommendation of CC. Normal tenure of the body is minimum of one year although individual Circle may decide its self.
Re-arrangement/replacement of maximum 1/3 rd of total member or addition of new committee member or creation of new posts can only be done during the tenure with written opinion from 2/3 rd of total committee member along with satisfaction of CC/GS.
There should be a core committee of 5 members who will be responsible for instant decision. The core committee will be comprised of CC, CP,CS, Treasurer,and any one among Circle Executive Committee . Every issue will be discussed in core committee before CEC discussion.
The divisional executive committee should be elected/selected either in General meeting or Conference in Divisional level with acceptance of majority among the present members in the presence of Circle secretary or its written representative. The body will be approved by CC only after the proposal of CS only. The body may be dismissed by a) having less than 50 percent confidence of the members b) if body found inactive as assumed by CEC. Normal tenure of the committee is minimum of one year although individual Division may decide its self.
Re-arrangement/replacement of maximum 1/3 rd of total member or addition of new committee member or creation of new posts can only be done during the tenure with written opinion from 2/3 rd of total committee member along with satisfaction of CS.
Chapter4) Circle executive committee office bearer and Divisional executive committee office bearer responsibility and delegation of Power:
Circle Body Office Bearer>>Central Co-ordinator(CC): Central Co-ordinator is a coordinating authority between CHQ and Circle. He will be included/replaced in CHQ Body by CHQ but only Circle Executive body will decide the suitable candidature on majority basis from own Circle and will propose CHQ for nomination. CHQ will only nominate on the basis of this proposal. CC is empowered to approve any District Body as proposed by CS on decision of DEC or Divisional level meeting as said in Chapter (3). He is in-charge of Circle from CHQ but have to represent Circle Executive Committee Decision only in CHQ. If more than 50% of District body are found dismissed/in-active then CC himself may decide to propose CHQ for Dismissal of Circle executive body.
Circle President(CP): Circle President is the presiding authority in any Circle Executive meeting or any circle level meeting. All sorts of meeting will be arranged by president after the proposal of CS. He is also empowered to advise CS. He is empowered to authenticate the decision adopted in any meeting.
Circle Secretary(CS): CS means Circle Secretary..Who is empowered absolute executive power among Circle executive committee under the guideline, control and approval of CHQ. All the Circle Executive members are bound to carry out the instruction of CS. CS is empowered to only suspend any Circle executive members except president in case of any misconduct /misbehavior/irresponsive attitude/sabotage/any other harmful activities against the interest of snatta but suspension is only after the approval from Circle Executive committee. Removal of any Circle Executive committee member is only after the approval from Circle Executive Committee on majority basis and then proposal will be sent to CHQ, CHQ will remove the member then. CS may take any instant logical decision on urgency basis but the decision should be approved by CEC if logical.
No financial expense may be done without approval of CS. Also the financial expense is to be approved by core committee or Circle executive committee either before expense or after expense. Treasurer will release fund for expense only after instruction of CS only. But Treasurer may bring attention of CP/CC/auditor if any discrepancy found in expense.
Asstt Circle Secretary(ACS): Assistant Circle Secretary who is empowered to assist Circle Secretary in any matter like immediate hands of CS. ACS may function as CS in absence of CS with consent of CC and CP. ACS is bound to carry out the instruction of CS only.
Organising secretary: who is bound to assist CS in any organizational matter. . Also he is empowered to arrange all sort of meeting/even after instruction of CP and CS.
Auditor: empowered to audit the Divisional fund along with Circle Treasurer/ Circle treasurer’s written representative among Circle executive member and audit of Circle fund is to be done by Circle auditor along with CC and anyone of the Circle executive member
Treasurer: as per instruction of CS and on the basis of decision of CEC, he is empowered to collect the subscription regularly and fund from divisional level as and when decided. He is responsible to stabilize the fund. If any problem aroused to collect fund he may give intimation to CS. In any case of expense, he may give opinion to CS but decision of CS is to be carried out. But Treasurer may bring attention of CP/CS/CC/auditor if any discrepancy found in expense.
Asstt Treasurer: he is bound to assist Treasurer in any fund related matter and function as Treasurer in absence of treasurer with consent CS.
Executive member: executive members are bound to carry out the instruction of CS and decision of CEC and assist CS in any case. He is empowered to give opinion in the CEC meeting. They are also empowered to bring attention to the CP/CS/CC/treasurer if any irregularity found in organizational matter and financial matter.
***All the existing District secretaries should be the Circle executive member by default. If any DS is changed during the tenure of CEC, old member will be replaced by new one with the approval of CC.
Divisional Body office bearers>>District President (DP): DP is the presiding authority in any District Executive meeting. All sorts of meeting will be convened/arranged by president after the proposal of DS. He is also empowered to advise DS. He is empowered to authenticate the decision adopted in any meeting.
District Secretary(DS): DS means District Secretary who is empowered absolute executive power among Divisional executive committee under the guideline, control and approval of CS and CEC. All the District Executive members are bound to carry out the instruction of DS. DS is empowered to only suspend any district executive members except president in case of any misconduct/misbehavior/irresponsive attitude/sabotage/any other harmful activities against the interest of snatta but suspension is only after the approval from District Executive committee. Removal of any district Executive committee member is only after the approval from District Executive Committee on majority basis and then proposal will be sent to CS.
No financial expense may be done without approval of DS. Also the financial expense is to be approved by District executive committee either before expense or after expense. Treasurer will release fund for expense only after instruction of CS only. But Treasurer may bring attention of DP/CS/auditor if any discrepancy found in expense.
Asstt District Secretary(ADS): Assistant District Secretary who is empowered to assist District Secretary in any matter.e. like immediate hands of DS. ADS may function as DS in absence of DS with consent of CS. ADS is bound to carry out the instruction of DS only.
Treasurer: as per instruction of DS and on the basis of decision of DEC, he is empowered to collect the subscription regularly and fund as and when decided. He is responsible to stabilize the fund. If any problem aroused to collect fund he may give intimation to DS. In any case of expense, he may give opinion to DS but decision of DS is to be carried out. But Treasurer may bring attention of DP/ CP/CS/circle treasurer if any discrepancy found in expense.
Asstt Treasurer: he is bound to Assist Treasurer in any fund related matter and function as Treasurer in absence of treasurer with consent DS and CS. He is empowered to bring attention of Circle treasurer if any discrepancy found.
Executive member: executive members are bound to carry out the instruction of DS . He is empowered to give opinion in the DEC meeting. They are also empowered to bring attention to the DP/ACS if any irregularity found in organizational matter.
Chapter5) Fund collection and management and audit of both Circle and Divisional level:
It is well defined by chq guideline. In addition to that Circle or Division may decide its own contribution more than the amount declared by CHQ but the additional amount is to be collected as donation and it is to be kept under respective level. District treasurer and secretary is responsible to send the regular subscription (monthly or annual) to the Circle after every three months. Also if any special fund is required it is to be collected as and when required within timeframe of the declaration and send it to Circle. If any obstruction /problem/discrepancy aroused it is to be intimated to CS/Circle treasurer. It is duty of members to send the fund immediately as and when required and office bearers to collect it immediately and send it to Circle. Circle office bearers are also bound to send the dividend to CHQ immediately. If any one found responsible for obstructive/irresponsive/problematic to fund collection procedure, the matter may be treated as misconduct and accordingly action may taken by respective competent authority.
An audit of divisional fund after every financial year is to be done by Circle auditor along with Circle treasurer and audit of Circle fund is to be done by Circle auditor along with CC and anyone of the Circle executive member. The best thing to audit by external auditor.
Chapter6)Misconduct:Misbehaveiour/irresponsive attitude/sabotage/any other harmful activities against the interreset of SNATTA:
Misconduct by ……………..
1) members when unnecessary delay in giving monthly subscription or refusing the subscription
2) members when refused carry out the instruction of DEC regarding snatta matters
3)members when misbehave with DEC/CEC/CHQ members
4) members when sabotage found which is against snatta
5)members when any harmful activities to the interest of snatta and BSNL.
6) DEC members when refuse to carry out instruction of Circle authority
7) Circle executive members when refused to carry out the instruction of CHQ/CC/CS
Chapter 7)Misconduct: steps against members and authority for it:
CP is empowered to make written complaint to CHQ if misconduct happened by CS and CHQ may take action accordingly if majority of Circle Executive members do agree.
CS is empowered to only suspend any DS or DP as well as Circle executive members except Circle President in case of any misconduct but suspension is only after the approval from Circle Executive committee . Removal of any DS or DP or Circle Executive committee member is only after the approval from Circle Executive Committee on majority basis and then proposal will be sent to CHQ, CHQ may remove the member then.
CS is also empowered to make written complain to CHQ against any misconduct by CP if Circle executive body agreed and CHQ may take action accordingly.
DS is empowered to only suspend any SSA members (except DP and any Circle executive committee member of his SSA) in case of any misconduct but suspension is only after the approval from District Executive committee. Removal of any district Executive committee member is only after the approval from District Executive Committee on majority basis and then proposal will be sent to CEC, CC may remove from CEC membership or snatta membership ( as applicable) then on recommendation of CS only.
In case the misconduct by any CEC members with DEC members is found then DS/DEC will have no power take action on any CEC members of his SSA but a written complaint by respective DS may be sent to CS/CP for necessary action and if misconduct by CS or CP , then respective DS should write to CC and if misconduct by CC , then respective DS may write to GS through CS and on receiving such complaint action may be taken but after enquiry into the matter by CS/CP/CC/GS ( as applicable).
Chapter8)Provision of any other committee:
The provision for any other committee remains as per necessity of the hour as desired by respective level (majority basis) but without altering/shifting/replacing the existing rule or guidance in force.
Chapter1 9)Activity of Circle level and Divisional level:
Activity of Circle level: the Circle executive body will have to conduct Circle executive meeting at least once in every six month.
Annual general meeting after every financial year is to be done with annual financial audit report. The audit should be done by the authority as prescribed above.
The same is applicable to divisional level.
Chapter 10)Alteration/amendment/addition of the rule:
Any rules as narrated may only be amended/added/altered by the decision of majority of Circle executive members. But if any conflict found with the rule of CHQ, the Circle executive member should decide the best way to remove this conflict with consultation of CHQ. CHQ guideline should be given the priority.
By no means the Divisional Body is empowered to amend/alter the rule as prescribed here, only the Divisional body may add any rule in addition to this exclusively for their level although after consultation with Circle Body without modifying the rules or hampering the purpose of this rules as prescribed here.
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